May 11 OHS Update: Reclaiming/Returning Items, Fees, and Term 4 Calendar

Monday, May 11, 2020

Hey Raccoons!

I hope that everyone is doing well! I am writing to you today because over the last few weeks we have worked out several details regarding many end of the year logistics. Specifically, today’s update includes information about:

• Reclaiming personal belongings and returning school-issued materials
• Chromebook exchange for 9th-graders
• A reminder about fee refunds
• A slightly modified calendar for Term 4 classes

As you read through the details, please let me know if you have any questions!

Reclaiming Student Materials/Returning School Materials

The end of the 2019-20 school year is approaching, and even though we’re not able to finish the year at school, we need to allow families and teachers time to empty classrooms and pick up their items and school supplies.  All OASD schools have a personal item pick up plan for families to gather the items left behind in classrooms and hallway areas.  These plans will follow the COVID-19 guidelines established by the CDC to ensure the safety and well-being of our students, staff, and families.

To help keep our students, families, and community safe, we are monitoring and limiting access to our schools.  Entry to a building will only be granted during your scheduled time.  

OASD COVID-19 Family/Student Checklist

All staff, students, and families entering an OASD school will need to use a COVID-19 checklist to self-screen themselves before entering the building.  There are also some illness guidelines for use while inside the building.

Click here to access the COVID-19 checklist and illness guidelines

Students or a member of their family can schedule a time to reclaim any items left at OHS when the school closed on March 13. Appointment windows will be available in 20-minute increments from Tuesday, May 26-Friday, May 29, between 7:00 a.m.-7:00 p.m. each day. During this time, students will:

• Return School/Teacher Issued Materials and Access Lockers at Main Campus: All students will enter through the Gale Douglas Field House entrance to check-in for their appointment. You will have the opportunity to return any library materials or items belonging to your teacher at the check-in table. Also, if you need to claim materials from your locker at Main Campus, report that information to the staff member at check-in. Finally, the OASD COVID-19 Family/Student checklist recommends that anyone who enters a District building should wear a face mask.
• Freshmen Only Chromebook Exchange: All Freshmen will exchange their current Chromebook for a new Chromebook. Please have your Chromebook charged and make sure you bring your charger! Sophomores and Juniors will keep their Chromebooks over the summer to use next year. Seniors, you will return your Chromebooks at cap and gown pick-up on June 9. You can click here for more details on Chromebook exchanges.
• Return Band/Orchestra Equipment and Materials: Students will return any equipment and uniforms for Band and Orchestra in the Gale Douglas Field House.
• Retrieve Belongings for Field House Lockers: Students will be given access to the athletic and phys ed locker rooms to retrieve any items left behind when the school closed on March 13.
• Collect any personal items left by teachers or in a classroom: If a teacher has material or an item you left in their room, they will contact you directly. Those items can be picked up in the Main Cafeteria.
• Sign Up Genius:  OHS Families and students will sign up for a 20-minute pick-up time slot through a Sign-Up Genius link. 

 Sign-Up Genius Link for OHS Students and Families

Fees and Refunds

Families were notified of the refund process and guidelines through an email delivered on Monday, May 4. First, any refundable fees that are not paid will be deleted from your account. After that, refunds will first be applied to any balance due on your student account. After all student fees are paid in full, any remaining refund or credit will then be provided. Refunds included in this process are:

• Canceled field trips and events
• Term 4 course fees if consumables were not purchased
• Athletic participation fee for athletes who are only enrolled in a spring sport
• A 25% refund for families who purchased a year-long parking permit
• A 50% refund for families who purchased a second-semester parking permit

 You can click here to review all the details sent from the business office.

Modifications to the Term 4 Calendar

We will follow this modified calendar and timeline for all end-of-the-year deadlines:

• Friday, May 22:  No Classes for Staff Development- Virtual instruction planning day for May 26-29
• Monday, May 25:  No School for Memorial Day
• Tuesday, May 26:  Virtual instruction begins for the week (planning day occurred on May 22)
• Friday, June 5:  Last day of new instruction
• Monday, June 8 & Tuesday, June 9:  Grading days and individual student support
• Wednesday, June 10:  Term 4 grades due by 5:00 p.m. 
• Wednesday, June 17:  Deadline for families to request Pass/Fail grading scale (complete by 8:00 a.m.)
• Thursday, June 18:  Term 4 report cards and transcripts available